New York Real Estate & Construction Recruitment

Director of Buildings & Grounds

Director of Buildings & Grounds

Job Details
Job ID:495
Title:Director of Buildings & Grounds
Location:Sleepy Hollow, New York
Post Date:09/26/2022
Job Description

Director of Buildings & Grounds

  • Location: Sleepy Hollow, New York
  • Type: Direct Hire
  • Job #495

Managerial Leadership  

  • Provide direction and support for the Director of Buildings, Grounds & Security, Landscape Manager, and Building Maintenance Supervisor
  • Work with department staff, Senior Vice President, and President to establish departmental priorities and allocate resources accordingly
  • Direct the implementation of major capital projects
  • Lead and coordinate project management efforts for complex capital projects among attorneys, design professionals, contractors, consultants, municipal officials, and regulators
  • Uphold best practices in preservation, conservation, restoration, and reconstruction, often in accordance with the Secretary of the Interior’s Standards for Rehabilitation  
  • Foster an environment that encourages research on state-of-the art technology, techniques, and materials and employs best practices from the field    

 

Operational Direction 

  • Direct the recruitment, deployment, development, evaluation, and redirection of staff
  • Value engineer ongoing departmental operations, as well as special projects, to ensure that they make the highest and best use of financial and human resources    
  • Establish the most effective balance between in-house and outsourced tasks, activities, and special projects
  • With the Controller and Senior Vice President, develop and monitor operational and project budgets in order to realize savings, maximize impact, and heighten efficiency
  • Contribute to the conceptualization and development of grant application budgets and narratives in order to opportunistically take advantage of funding opportunities

Best Practices

  • Keep abreast of best practices in areas such as museum security and HVAC air filtering; as appropriate, lead staff in adopting/refining practices
  • Keep abreast of the latest in materials (e.g., rot-resistant wood, durable paving techniques); as appropriate, lead staff in incorporating into work   
  • Keep abreast of the latest technology (e.g., security systems, EV charging stations); as appropriate, lead staff in incorporating into work
  • Adopt operational practices which help to safeguard the sites from the effects of severe weather resulting from climate change
  • Ensure that staff have proper equipment, workshops are well equipped, and the highest standards of workplace safety are promulgated and enforced 
  • Work to further incorporate Diversity Equity and Inclusion (DEI) principle into staff recruitment, procurement, communications, and other departmental activities 

Vendor, Contractor & Supplier Engagement

  • Through price comparison, competitive bidding, RFPs, etc. work to ensure that client gets the best price for value in retaining vendors, contractors, and suppliers
  • Negotiate contracts to ensure that they serve employer’s interests to the best extent possible from perspectives including cost, payment schedule, risk, operations, and visitor experience
  • Foster an environment that encourages staff to manage, monitor, and evaluate expenses on a regular basis 
  • On a continuing basis, evaluate when best to deploy in-house verses contracted resources

Planning

  • Consider initiatives that advance the sustainability, resiliency, and security of the properties
  • Develop short-, medium-, and long-range plans that address the needs of the properties, including staffing structures, budgets, and workflow plans

  Knowledge, Skills & Abilities

  • Capital project management
  • Understanding of construction practices and building systems 
  • Ability to read and interpret plans, drawings, and specifications
  • Property maintenance and preservation
  • Staff management  
  • Budget development, refinement, and monitoring
  • Contract development and negotiation
  • Interest and sensitivity to the needs of historic buildings and landscapes
  • Proficiency with Excel and project management software
  • Written and verbal communication
  • Ability to multi-task 

Work Conditions

  • General office conditions
  • On-site activities at historic properties
  • Limited travel to see examples of materials, techniques, technology, etc.  
  • Weekend and evening hours at HHV events
  • On-call emergency availability
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